Free Access: Employee Record Keeping 101

From Perkins Law, by Eric C. Perkins, Esq. on employee record keeping: 

Before your new hire debuts, there are a variety of records you are required to complete and maintain. According to the U.S. Department of Labor, there are no less than twelve (12) different records an employer must maintain concerning each employee for the length of their employment:

  • Employee’s full name and social security number
  • Mailing address
  • Birth date (if employee is younger than 19)
  • Sex and occupation
  • Time of day and day of the week when employee’s workweek begins, hours worked each day, and total hours worked each work week
  • Basis on which employee’s wages are paid (e.g., weekly, bi-monthly)
  • Regular hourly pay rate
  • Total daily or weekly “straight time” earnings for each workweek
  • Total overtime earnings for each workweek
  • All additions to or deductions taken from employee’s wages
  • Total wages paid each pay period
  • Date of payment and the pay period covered by each payment

As noted above, outsourcing your payroll compliance will often be a cost-effective way of fulfilling these record-keeping and related compliance requirements.

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